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Inventory Coordinator

Cox Automotive | Milton ON L9T7L9 USA | Part Time | Posted: 07/05/2022

Job Descriptiontop

SHIFT: Monday - Friday 9:00 am-5:00 pm MUST be flexible on Sale Days (Tuesday & Thursday-Night Sales)

Summary of the role:
The inventory Coordinator is responsible for managing primarily all offsite vehicles by coordinating administrative tasks such as transport, payment processing, data entry, scheduling, etc. The incumbent will work closely with an assigned team allocated to a specific region and will ensure a seamless support experience by proactively planning needs, updating platforms, and ensuring customers' needs are top priority. The role oversees the lifecycle of the vehicle.


  • Manage all offsite units by confirming location, buyers' outreach, transport co-ordination information, all required payments, etc.

  • Act as liaison between buyers and sellers regarding vehicle pick up, payment issued to seller and vehicle release provided to buyer

  • Ensure all booking of units into Simulcast or all Digital platform as needed

  • Evaluate offsite inventory for availability, release records in internal system called AS400, as required

  • Schedule Field Inspectors for offsite inspections as needed to support the assigned region

  • Target buyer outreach

  • Confirm availability and location of vehicle (and title) at the time of purchase

  • Load inventory for dealers (including no sales from the physical auction) onto our digital platform.

  • Review inventory on MUVIT platform to ensure proper pricing, lighting, and visibility on disclosures

  • Supports all Offsite pass - through transactions in collaboration with Dealer Services Representative

  • Assist, if needed, with new dealers logging access

  • Participate in executing sale readiness functions, such as Carfax reporting, lighting, announcements present (digital/Sim).

  • Handles IF bids within the assigned territory

  • Manage our digital MUVIT platform, by escalating all issues or feedback to our technology team, by also reporting any bugs

  • Inventory Scrub/ Reporting: Aged, offsite, MUVIT

  • Answer all incoming Dealer Services phone cue by troubleshooting clients' concerns, access issues or on various tasks such as booking vehicles

  • Support assigned Dealer Services Representative, District Manager & Field Inspectors as needed with various duties including the shared inbox and all administrative tasks

  • Support in team with onsite inventory

  • Build strong relationships with clients and leaderships, to help increase customer satisfaction

  • Work proficiently with our systems such as AS400 and MCOE


  • 2-3 years' experience in an administrative role with customer facing exposure required

  • Ability to handle fast pace environments

  • Dealership Auction experience will be considered an asset

  • Strong ability to build long-lasting relationships

  • Strong ability to learn new systems and comfortable working with digital platforms

  • Ability to work with Microsoft Office (i.e., Excel), intermediary level

  • Multi-tasking, high sense of organization and attention to detail

  • Can work both collaboratively and autonomously

  • Resilient to change is MUST

What We Offer:

  • Twenty-four (24) days of paid time off per year

  • Generous Insurance plan paid by Cox Automotive Canada (medical, dental, life, disability)

  • Tuition Reimbursement and time off for studies

  • RRSP contribution plan with corporate matching component

  • Venngo Discount programs

  • Fast paced, multicultural work environment

  • Career pathing opportunity for development and advancement within the Cox Automotive family of companies

  • Opportunity for involvement with local communities through company sponsored volunteering program

  • Cox Automotive Canada was named one of Greater Torontos Top Employers

About Cox Automotive

At Cox Automotive, people of every background are driven by their passion for mobility, innovation and community. We transform the way the world buys, sells, owns and uses cars, accelerating the industry with global powerhouse brands like Autotrader, Kelley Blue Book, Manheim and more. What’s more, we do it all with an emphasis on employee growth and happiness. Drive your future forward and join Cox Automotive today! 

About Cox

Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses – which includes Cox Automotive and Cox Communications – is forging a better future for us all. Ready to make your mark? Join us today! 


Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.

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Location Milton, ON, L9T7L9, United States
Categories Business Management/Consulting

Location Maptop

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Job Code 222057

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