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Inventory Coordinator

Manheim | Edmonton AB T6X2A3 USA | Part Time | Posted: 05/17/2022

Job Descriptiontop

Primary Location: 11650 199 St, Edmonton, AB, CAN

Division: Manheim

Job Level: Individual Contributor

Travel: No

Schedule: Full-time

Shift: Day Job

Requisition Number: 220640

Summary of the role:

The inventory Coordinator is responsible for managing primarily all offsite vehicles by coordinating administrative tasks such as transport, payment processing, data entry, scheduling, etc. The incumbent will work closely with an assigned team allocated to a specific region and will ensure a seamless support experience by proactively planning needs, updating platforms, and ensuring customers needs are top priority. The role oversees the lifecycle of the vehicle.


  • Manage all offsite units by confirming location, buyers 'outreach, transport co-ordination information, all required payments, etc.
  • Act as liaison between buyers and sellers regarding vehicle pick up, payment issued to seller and vehicle release provided to buyer
  • Ensure all booking of units into Simulcast or all Digital platform as needed
  • Evaluate offsite inventory for availability, release records in internal system called AS400, as required
  • Schedule Field Inspectors for offsite inspections as needed to support the assigned region
  • Target buyer outreach
  • Confirm availability and location of vehicle (and title) at the time of purchase
  • Load inventory for dealers (including 'no sales from the physical auction) onto our digital platform.
  • Review inventory on MUVIT platform to ensure proper pricing, lighting, and visibility on disclosures
  • Supports all Offsite pass - through transactions in collaboration with Dealer Services Representative
  • Assist, if needed, with new dealers logging access
  • Participate in executing sale readiness functions, such as Carfax reporting, lighting, announcements present (digital/Sim).
  • Handles IF bids within the assigned territory
  • Manage our digital MUVIT platform, by escalating all issues or feedback to our technology team, by also reporting any bugs
  • Inventory Scrub/ Reporting: Aged, offsite, MUVIT
  • Answer all incoming Dealer Services phone cue by troubleshooting clients concerns, access issues or on various tasks such as booking vehicles
  • Support assigned Dealer Services Representative, District Manager & Field Inspectors as needed with various duties including the shared inbox and all administrative tasks
  • Support in team with onsite inventory
  • Build strong relationships with clients and leaderships, to help increase customer satisfaction
  • Work proficiently with our systems such as AS400 and MCOE


  • 2-3 years experience in an administrative role with customer facing exposure
  • Dealership experience will be considered an asset
  • Strong ability to build long-lasting relationships
  • Strong ability to learn new systems and comfortable working with digital platforms
  • Ability to work with Microsoft Office (i.e., Excel), intermediary level
  • Multi-tasking, high sense of organization and attention to detail
  • Can work both collaboratively and autonomously
  • Resilient to change

What We Offer:

  • Twenty-four (24) days of paid time off per year
  • Generous Insurance plan paid by Cox Automotive Canada (medical, dental, life, disability)
  • Tuition Reimbursement and time off for studies
  • RRSP contribution plan with corporate matching component
  • Venngo Discount programs
  • Fast Paced, multicultural work environment
  • Career pathing - opportunity for development and advancement within the Cox Automotive family of companies
  • Opportunity for involvement with local communities through company sponsored volunteering program
  • Cox Automotive Canada was named one of Greater Torontos Top Employers

Who We Are

About Cox Automotive

Theres nothing ordinary about Cox Automotive. We are people of every background driven by our passion for mobility, innovation, client success and community outreach. We make buying, selling and owning (or simply using) cars easier for everyone. Touching more than 40,000 clients across five continents, we bring together the best brands and the best teams to propel the automotive industry forward. Some of those team members work for our iconic consumer brands like Autotrader and Kelley Blue Book, while others are creating the future of automotive at industry-facing brands like, Manheim and vAuto.

About Cox

We are the Cox family of businesses. Weve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us. Our primary divisions - Cox Communications and Cox Automotive - are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators. Were also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation. Were looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope youll be going with us, and the common purpose that unites us at

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individuals age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.

Job Detailstop

Location Edmonton, AB, T6X2A3, United States
Categories Customer Support/Client Care

Location Maptop

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Job Code 220640

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