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Executive Assistant to SVP Engineering

Cox Communications Inc | Atlanta GA 30328 USA | Part Time | Posted: 07/16/2019

Job Descriptiontop

Cox Communications is searching for an Executive Assistant to the Senior Vice President of Engineering. This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed. The role requires sound judgment and decision making, and confidentiality in handling sensitive information.

Primary Responsibilities and Essential Functions:
• Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
• Interacts daily with C-level executives, leadership team, and their assistants.
• Manages a complex, changing calendar: schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources.
• Arranges travel (air, hotel, transportation) and coordinates agenda with Regional staff when required.
• Coordinates Senior Leadership Staff Meetings and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation and catering, as appropriate and plans any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, minutes, etc.
• Prepares presentations, and other documents using word processing, spreadsheet and presentation software packages for annual conferences.
• Screens all telephone calls, takes messages, responds to questions, and directs callers to appropriate parties; should have understanding of HR policies and practices in order to direct calls.
• Maintains confidential information and secure access to sensitive personnel and company information.
• Maintains, updates or creates databases and/or database information.
• Codes, compiles and files correspondences, records, documents and reports according to an established system.
• Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support.
• Sorts and distributes mail and packages to appropriate parties.
• Greets and assists visitors and arranges for escorts, as necessary.
• Prepares, checks and processes expense reports and invoices.
• Gathers and arranges materials and relevant information for assigned project or person.
• Prepare, organize and maintain documents and files of a complex or confidential nature, track budget expenditures.

Qualifications:

Minimum

• 5 years of experience directly reporting to and supporting C-level executive and their respective teams
• Advanced knowledge of MS Office, PowerPoint, Outlook and MS Word required
• Excellent planning, organization, meeting coordination and project management skills.
• Excellent interpersonal skills with ability to relate professionally with executive-level management.
• Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the executive.
• Strong written and verbal communication skills, with ability to use judgment to field inquiries professionally and efficiently.
• Must have experience managing and maintaining confidential, business and personnel sensitive information
• Must be detail-oriented, able to develop and maintain highly efficient work environment, and able to effectively prioritize; time management skills
• Strong calendar management skills
• Strong writing/communication skills 

Preferred
• BS/BA degree in related discipline strongly desired (i.e. Business, etc.)
• Experience in telecommunications industry desired
• Experience and understanding of Oracle


About Cox Communications

Cox Communications is committed to creating meaningful moments of human connection through broadband applications and services. The largest private telecom company in America, we proudly serve six million homes and businesses across 18 states. We're dedicated to empowering others to build a better future and celebrate diverse products, people, suppliers, communities and the characteristics that makes each one unique. Cox Communications is the largest division of Cox Enterprises, a family-owned business founded in 1898 by Governor James M. Cox.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.  Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility.  Cox is not responsible for any fees or charges associated with unsolicited resumes.

Job Detailstop

Location Atlanta, GA, 30328, United States
Categories Administrative/Clerical Support

Location Maptop

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Job Code 8442_197913

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