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Administrative Assistant III (Ponte Vedra, FL)

Bank of America | Ponte Vedra Beach FL 32082 USA | Full Time | Posted: 03/24/2020

Job Descriptiontop

Job Description:

Business Overview

Bank of America Private Bank is a leading private wealth management organization providing vast resources and customized solutions to help meet clients' wealth structuring, investment management, banking and credit needs. Clients are served by teams of experienced advisors offering a range of financial products and services, including investment management, financial and succession planning, philanthropic and specialty asset management, family office services, custom credit solutions, financial administration and family trust stewardship.  Private Bank is part of the Global Wealth and Investment Management unit of Bank of America, N.A., which is a global leader in wealth management, private banking and retail brokerage. The Private Bank employs more than 4,100 professionals and maintains 135 offices in 33 states.

Enterprise Description:

Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine but somewhat complex correspondence. Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive. Reads, screens, refers and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized. Typically manages different and conflicting objectives, projects or activities at once. Coordinates schedules for corporate level executives. May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member. Communicates with executives and line management to gather/convey relevant information. Some staff at this level are involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment.

Additional responsibilities will include heavy calendar management, booking travel, processing expense reports, putting together presentation materials and assisting with on boarding of new associates.

Required Skills and Experience

  • Strong communication skills, both verbal and written
  • Strong analytical skills, able to maintain a high quality of customer service and attention to detail
  • Strong relationship building skills to communicate with internal team and executive level management to gather/convey relevant information
  • Strong executive support and knowledge of a variety of software programs (i.e. MS Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint)
  • Must use considerable tact, diplomacy and judgment with confidential information
  • Minimum of 3-5 years’ administrative experience with a financial institution supporting Executive level management, preferably in the high net worth space

Shift:

1st shift (United States of America)

Hours Per Week:

40

Job Detailstop

Location Ponte Vedra Beach, FL, 32082, United States
Categories Administrative/Clerical Support

Location Maptop

Contact Informationtop

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Job Code 19079450
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